There are a lot of great tenants out there. People who are going to pay their rent on time, treat your rental property with respect and be responsible, but as every landlord knows not every tenant turns out that way. Tenant screening is a vital part of the leasing process. A thorough tenant screening is one of the best tools a landlord has to protect their investment. By effectively screening prospective tenants you will protect your investment, the property and the local community. Quality tenants are the key to long-term profitability. When choosing the best tenants, all property owners should be aware of protected classes that are illegal to discriminate against. “The purpose of tenant screening is to evaluate the level of risk associated with each applicant, so you can choose the most qualified applicant(s) for that specific property. -Lucas Hall How do you ensure you get a great tenant? We are going to give you some easy tips for screening tenants. 


Make the prospective tenant fill out a rental application. The first step is to make a rental application. The rental application should include:

  • Complete name:
  • Date of birth:
  • Social security number:
  • Current address:
  • Previous address:
  • Home, work & mobile phone:
  • Email address:
  • Driver’s license number:
  • Emergency contacts:
  • Number of occupants:
  • Pets:
  • Rental history:
  • Current/ previous landlord:
  • Employment information:
  • Income information:
  • Monthly gross income:
  • Statement of consent:


Set Up Your  Screening Standards

One of the most important steps in screening your tenants is coming up with your list of minimum requirements for the property. This list of standards should be told to the tenant. Here are some examples of requirements:

  • Household income must be at least 3 times rent amount
  • Credit score of 650+
  • No evictions, ever
  • Any felony convictions in the last 2 years will be reviewed
  • No violent, armed, or destructive crimes, no or low credit card debt


Proof of Income & Employment

Every landlord should ask prospective tenants for proof of income to show that they can afford to pay rent. Pay stubs are a good proof of income, ask for the three most recent pay stubs to verify income and place of employment. Other documents that can help you verify income are tax returns, bank statements, social security benefits statement, profit and loss statement. A good idea is to have at least one other proof of income document and compare the two. Income must be three times the monthly rent.

Credit Score & Credit Report

A credit report will show you everything from credit cards, past due medical bills, car payments & mortgage. If a tenant has a bad credit score generally this is a red flag. It is very important to look at the credit report and credit score. This will show you how responsible your tenant is managing their payments and debts.

  • Check Landlord References
  • It would be ideal to check two previous landlords
  • Here’s a quick list of questions to ask
  • Were there any late or partial payments?
  • Were there any neighbor complaints or noise complaints on file?
  • In what condition did they leave the property?
  • Would you rent to them again?
  • Did they try to sue you?

If you have any questions or need any help screening your rental home, please contact us at CRM Properties


Bethan Johnson

Turn Coordinator

Bethan is a Property Manager Assistant. She performs all property inspection and evaluations, creates tenant invoices and oversees disposition of security deposits.

Why choose CRM Properties?

We have the best selection of homes in the Kokomo area. Our staff’s dedication to customer service leads to a swift response to maintenance and tenant questions.


What is your screening process?

We verify income with copies of pay stubs and verification from your employer. We check court records for any judgments and criminal activity. We also contact your previous landlords directly for a referral. We will verify that the person we call is actually your landlord.


Are pets allowed?

Most homes allow pets. We do have breed and size restrictions. We limit the number of allowed pets and you must provide proof of vaccinations on all pets. We charge an additional $25 per month and $150 additional deposit.


How much is the damage deposit?

The damage deposit is equal to one month’s rent. An additional $150 is required for all pets.


How long of a lease must I sign?

Our leases are typically one year. During winter months we structure our leases to expire during the spring.


How do I pay my rent?

You can pay rent in person with a personal check, cashier’s check or money order. You may set up an e-payment or direct deposit. You may also mail your rent or use our dropbox.


What happens if I can’t pay my rent on time?

We do not make arrangements on rent. Rent is due on the 1st of each month. Late fees start on the 5th. If we do not receive rent by the 15th we file an eviction. You may stop the eviction if you pay rent in full prior to the eviction date.


How are utilities handled?

Utilities are typically the tenant’s responsibility. Utilities must be transferred into the tenants name prior to signing the lease. If the tenant is responsible for the sanitation bill and fails to pay it, we reserve the right to increase the monthly rent and include sanitation in the rent.


What do I do if I have a maintenance request?

Why choose CRM Properties?


What do you charge?


When do I get paid?


How much is the damage deposit?


How long will it take to get my property rented?


How do you market my property?


What is your approval process for tenants?


What is the tenant deposit and length of lease?


Do you accept pets?


What is the eviction process?

Amanda Mendenhall

Leasing Agent

Amanda is our Leasing Agent. She oversees property showings and screens applicants.

Bethany Shoffner

Portfolio Manager

Bethany is one of our Property Managers. She is the single point of contact for owners and oversees the tenant experience.

Hannah Dobbins

Resident Service Coordinator

Julie Mullinax

Operations Manager

Julie is our Operations Manager. She oversees the staff and the day to day operations of our company.

Heather Johnson

Property Manager

Heather is one of our Property Managers. She is the single point of contact for owners and oversees the tenant experience

Jennifer Koenig

Resident Services Coordinator

Jennifer is our Office Assistant. She assists the Property Managers with all property and social media marketing.

Amanda Marshall

Maintenance Coordinator

Theresa Cain-Rush

Property Management Assistant

Darin Olson

Maintenance Manager

Darin is our Maintenance Manager. He investigates maintenance issues and offers suggestions and estimates for repairs.

Lynda Simpson


Lynda is our Bookkeeper. She handles all accounts payable and receivables. She also coordinates all owner and tenant billing.

Chris Mullinax

Broker Owner & New Business Development

As President and Owner of CRM Properties Chris helps generate new business and works on making sure the business is compliant with all local, state and national laws and ordinances.

Call us at (765) 459-8034 during business hours.

We guarantee that a team member will be on the other end to answer any questions you may have.

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