The lease signing is your real introduction to the tenant. This is your opportunity to set up the standards and outline what your expectations are during the time they live in your property. The lease is a legally binding contract. It is a formal contract between the tenant and the property owner, or a representative of the owner, outlining the terms and conditions for living at a rental property in exchange for rent. In order for a lease agreement to be valid, both parties must sign the contract. Both parties signing must be of legal age and competent to enter into an agreement. If your tenant is under the age of consent in your state, you will want to get the signature of a parent or legal guardian. The lease also explains what happens in a variety of situations, such as late payment, noise complaints or abandonment.


The lease should include: 

  • Description of the Property: The address, complete with a unit or apartment number. 
  • Length and Time Frame of the Lease: Beginning date and exact ending date.
  • Renewal Terms: If you give your tenant the ability to renew, it should be stated specifically in the lease. It should also include information about the new rental rate for this period.
  • Security Deposits and Rent Payments: be clear as to the amounts. 
  • Your Rights of Entry and Inspection: State your rights in the lease, including the notice you will give, to enter and inspect the property condition. 


We suggest that after your application has been approved, you send a lease packet. Having a good lease packet will set the relationship right from the beginning. What is a lease packet? The packet explains the procedures for moving in or out of the house. It provides disclosure information and communicates the policies for the new tenants moving in. The packet includes specific instructions of what the tenant has to have done before they can get the keys and move in. 


The lease packet should include the house guidelines, for example, noise, smoking and parking issues. It should also have pet rules & regulations. The lease packet is an introduction on how you are going to work with the tenant. You want to include how they do maintenance request. How they submit them to you and how you will handle them. The lease packet should also include a checklist of items that must be completed and turned in prior to moving in.  


Some important things that the lease packet should include are:  

  • What do before move-in 
  • Outline of the total amount of money that needs to be paid: such as prorated rent, any additional fees, deposits, first month’s rent (how to pay it and what needs to be paid).  
  • Lead base paint disclosure: if your property was built before 1978 this needs to be signed and taken care of.  
  • Utilities confirmation: they need to confirm that the utilities are under their name. They can provide you with the documentation or you can call and confirm it yourself. 
  • Move in condition documentation: a document that will be signed that they agree to the move-in condition of the property. 
  • Pet documents.  


A good lease packet will make you a process and follow it. It keeps expectations clear. Having a clear outline is a huge time saver and more importantly, keeps you with a professional relationship with your tenants. If you are looking for an experienced property management company don’t hesitate to call us. At CRM Properties we offer professional services for your rental property. 


Bethan Johnson

Turn Coordinator

Bethan is a Property Manager Assistant. She performs all property inspection and evaluations, creates tenant invoices and oversees disposition of security deposits.

Why choose CRM Properties?

We have the best selection of homes in the Kokomo area. Our staff’s dedication to customer service leads to a swift response to maintenance and tenant questions.


What is your screening process?

We verify income with copies of pay stubs and verification from your employer. We check court records for any judgments and criminal activity. We also contact your previous landlords directly for a referral. We will verify that the person we call is actually your landlord.


Are pets allowed?

Most homes allow pets. We do have breed and size restrictions. We limit the number of allowed pets and you must provide proof of vaccinations on all pets. We charge an additional $25 per month and $150 additional deposit.


How much is the damage deposit?

The damage deposit is equal to one month’s rent. An additional $150 is required for all pets.


How long of a lease must I sign?

Our leases are typically one year. During winter months we structure our leases to expire during the spring.


How do I pay my rent?

You can pay rent in person with a personal check, cashier’s check or money order. You may set up an e-payment or direct deposit. You may also mail your rent or use our dropbox.


What happens if I can’t pay my rent on time?

We do not make arrangements on rent. Rent is due on the 1st of each month. Late fees start on the 5th. If we do not receive rent by the 15th we file an eviction. You may stop the eviction if you pay rent in full prior to the eviction date.


How are utilities handled?

Utilities are typically the tenant’s responsibility. Utilities must be transferred into the tenants name prior to signing the lease. If the tenant is responsible for the sanitation bill and fails to pay it, we reserve the right to increase the monthly rent and include sanitation in the rent.


What do I do if I have a maintenance request?

Why choose CRM Properties?


What do you charge?


When do I get paid?


How much is the damage deposit?


How long will it take to get my property rented?


How do you market my property?


What is your approval process for tenants?


What is the tenant deposit and length of lease?


Do you accept pets?


What is the eviction process?

Amanda Mendenhall

Leasing Agent

Amanda is our Leasing Agent. She oversees property showings and screens applicants.

Bethany Shoffner

Portfolio Manager

Bethany is one of our Property Managers. She is the single point of contact for owners and oversees the tenant experience.

Hannah Dobbins

Resident Service Coordinator

Julie Mullinax

Operations Manager

Julie is our Operations Manager. She oversees the staff and the day to day operations of our company.

Heather Johnson

Property Manager

Heather is one of our Property Managers. She is the single point of contact for owners and oversees the tenant experience

Jennifer Koenig

Resident Services Coordinator

Jennifer is our Office Assistant. She assists the Property Managers with all property and social media marketing.

Amanda Marshall

Maintenance Coordinator

Theresa Cain-Rush

Property Management Assistant

Darin Olson

Maintenance Manager

Darin is our Maintenance Manager. He investigates maintenance issues and offers suggestions and estimates for repairs.

Lynda Simpson


Lynda is our Bookkeeper. She handles all accounts payable and receivables. She also coordinates all owner and tenant billing.

Chris Mullinax

Broker Owner & New Business Development

As President and Owner of CRM Properties Chris helps generate new business and works on making sure the business is compliant with all local, state and national laws and ordinances.

Call us at (765) 459-8034 during business hours.

We guarantee that a team member will be on the other end to answer any questions you may have.

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